In the past, the accumulation of tons of physical and electronic documentation was considered the preserve of large, multinational businesses. Not so today. With the amount of physical and electronic documentation that goes into even low budget, small scale business transactions, small and medium sized organisations have increasingly found themselves grappling with huge quantities of data.
At Milan Industries we provide both advice on best practice for archiving and storage, as well as the archiving and storage service itself for small and medium sized businesses. Our clients are confident of our advice on archiving and storage matters because it is something we practically do every day.
Our service ranges from customized archival and storage facilities where the facility is designed as per the client’s specifications, to turnkey solutions where a client delivers their physical and/or electronic data to us and we do the rest.
For businesses that choose to completely outsource their archiving and data storage function to us, they stand to free up substantial office space as well as save time in the process of searching for archived documentation. We use barcodes and indexing to ensure your documents can be located in a matter of minutes after your request is received at our storage sites.
Since our archiving and storage service will come at a cost, we do provide advice and retain a meticulous record of the target destruction dates of each set of records. That way, you do not have to pay for the storage space of documents that your organisation is no longer under any legal obligation to retain.
We have a robust, secure and auditable document destruction process which gives an assurance to each of our clients that their organization’s confidential information will not fall into the wrong hands because of poor and uncontrolled document or device disposal. We use (and can arrange the supply of) ultra-modern industrial shredders and document scanners.
Whether you want us to archive and store your organisation’s data on your behalf or we are working with you to set up your own premises, Milan Industries will ensure that your archived data is kept in fire-proofed facilities with the latest fire prevention/disruption capabilities. We also put in place measures that drastically reduce the likelihood of your documents being damaged by flooding.
We at Milan Industries go out of our way to ensure you get only the top level service that you expect. Before we move to implement, you will have the opportunity to look at the plans as well as the actual premises where your data will be archived and stored. Unless constrained by circumstances beyond our control, we can make changes to the archival and storage process if you so require.
The professional team at Milan Industries is in a constant state of self-improvement. That means you can trust us to provide an archiving and storage solution that is current, relevant and proven.