From phone networks to WiFi, moving office means implementing a whole new IT strategy.
When you’re moving office, you want to avoid downtime and keep your business operating smoothly. SMEs can lose the equivalent of 7 days’ work through a poorly-planned office move, particularly when it comes to IT and structural changes. Luckily, there are 5 things you can do to make your office transition as efficient as possible.
Plan your move well in advance so that you’re prepared for challenges. Once you know the move date:
- Check your data and internet plans, and know when you’re transferring them.
- Work out a strategy for safely moving and storing IT equipment.
- Know where you’re putting all this equipment. Make sure there’s enough space, sufficient ports, power outlets, and wireless points, etc.
- If you don’t have an IT team to help with installations in your new office, book external specialists for moving day. IT solutions teams are well-equipped to help you move with minimum disruption.
Communicate with clients, customers, and vendors, and let them know you’re on the move. Try to keep one line of communication open–whether it’s email or telephone–so you don’t shut down completely. Let clients know there may be a slower response rate while you reorient your IT systems.
Once it’s time to move, you must pack away all the computers you’re taking with you.
- Wrap monitors in something soft, like bubble wrap or blankets. Tape and secure the wrapping, but don’t let the tape touch the screen — it might damage it.
- Don’t stack computers on each other, and don’t place them in boxes where they can move around.
- Label cables and other peripherals so they can be easily matched up with the computers.
- Once you’re in the new office, follow proper safety and installation instructions to prevent downtime or hardware damage.
Test all the systems to make sure they’re operating. Ensure that everything fits in properly and that cables, ports, and other accessories are safely secured.
Check for loose connections and ensure your new telephone numbers, digital addresses, and phone lines are working before customers start calling! Change your listing and address information on sites such as Google, too.
It’s worth hiring managed IT professionals, or IT service providers, to help with an office move. They can help you set up your equipment, and they’ll test the systems for you. IT professionals can also advise you if you need extra IT equipment to support your business needs, which is why they should be part of your moving strategy from the outset.